Screen sharing has been around for a while. Meanwhile, more and more companies of all types and sizes are using screen sharing software for insurance consulting, software training, and sales presentations.
Screen sharing tips
Many industries have already realized how much more efficient the work with screen sharing can be. Once you realize these benefits, the next step is finding the right desktop sharing solution. If you already have that in your pocket, you’ll want to know for sure next how to have professional and good screen sharing sessions and meetings with your colleagues and clients. And that’s exactly what this post is for.
Your first screen sharing session
If you have all the technical questions about who should use the software, what may it cost, what features do you need and how does the installation work? Are clear, you can start with the exciting part how do you use your screen sharing software best for your online meetings? In order to know more about desktop screen sharing software, seek help online.
Send invitations in advance
Screen Sharing can be fast and easy start a session wherever you and your colleagues are, and you’re ready to go. But most people rarely have time for a meeting spontaneously and this also applies to online meetings. Therefore, you should inform your participants in advance if possible. The advantage of Screen Sharing Software is that you can use a calendar or session planner feature to schedule meetings and send invitations with step by step instructions.
Clean up your screen
During a screen sharing session, the participants see your screen this is the basic principle of an online meeting. As practical as it usually is your desktop background and all the files and programs that you have stored there will also be transferred. The solution for this Hide these elements using the screen sharing software, or move all desktop icons to a single folder before starting a session. After the session, you can copy everything back to your desktop and have the usual access to your files.
Turn off the phone and messenger
During an onsite appointment, you will not be looking at your Smartphone every time a new message arrives. You should also do this for screen sharing sessions. Disable Messenger and Email programs and turn off the phone for the duration of the session. If all participants do that, the conversation is more productive for everyone, and everyone comes back to their own tasks faster.
Introduce participants to each other
If several people participate in an online meeting, not necessarily all know each other. At an onsite appointment, attendees would meet and probably greet before the meeting starts. At a screen sharing session, however, participants will initially only see your screen. Do not jump straight into the presentation, take a few minutes, wait until everyone is there, and briefly introduce the various participants.
Ask the participants questions
Whether you’re having a session with one or ten attendees, you’ll never lose the attention of your audience. Prepare a few questions for your presentation that you can ask during the session. Of course, this need not be technical questions. You can also ask for an opinion or experience of your participants. This turns the meeting into a dialogue.
Another way to engage the participants is by asking questions themselves. Whether you want to answer the questions as interim questions at the end of the session or during the presentation depends on both the number of participants and your presentation style. The important thing is to tell participants from the start what you prefer.
Screen sharing for professionals
Of course, if you are already familiar with the basics of screen sharing software, there is still much to learn. Under resources you will find some white papers and in our blog series Mikogo for every opportunity there are plenty of tips for different use cases.
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